Driving inside the hall
You may drive inside Tampere Exhibition and Sports Centre for the purpose of unloading or loading goods on every construction day except the last day before the exhibition opens. On the last day of construction you may drive vehicles inside the exhibition halls only to a specific loading area covered with protective carpets. There are trolleys available in this area.
Driving into the Exhibition Centre
You may drive vehicles inside the exhibition halls only to areas covered with protective carpets. Entering the halls with vehicles equipped with studded tyres is only allowed to the areas covered with protective carpets. Driving over the weight limit areas is forbidden. The areas are marked with plastic cones or other such signs, which are not to be moved.
Storage of transport equipment
Transportation vehicles and other vehicles may be kept in the parking area during the exhibition only in spaces designated for this purpose (exhibitors have their own parking area). Please notice that you must have a parking permit inside your car. Heavy vehicles may not be driven in the paved area close to the main entrance. Parking is also forbidden in that area.
Forklift services
A forklift is available in the fair area (lifting loads under 2,500 kg). The service is provided by our subcontractor
Suomen Event Logistics Oy. You can order the forklift service on site at the exhibition office or via the doormen. The forklift service provider will invoice exhibitors after the event according to current price list.
Handling carts are available for moving lighter goods. Remember to book the forklift service for your suppliers if they are delivering goods to the venue.
Construction of stands
You can start building your stand once you have paid the stand rent.
Ready-made stands
Ready-made stands are complete stand modules with structures, and they are suitable for those who want to have a very simple stand that they decorate themselves. The price of a ready-made stand includes wall elements, a blank fascia board, blue carpet, connections for electricity and lighting supply power and cleaning on trade fair days. A corner stand is open on the corner, unless otherwise agreed.
Ready-made stands will be completed in the hall on the last construction day at 8 am, after which you can start decorating your stand. If you require alterations or additional elements to your stand, you should order them in advance.
Any repairs, replacements or cleaning required for the exhibition structures or rented furnishings will be invoiced after the event if such damage is detected. Any tapes and glue applied must be removed after the event. Hooks are available in the Expotec Oy office that can be used to hang items on the walls without fixation.
Stand structures – carpet
Exhibitors must cover the entire floor of the stand with carpet. Carpets must be fire retardant (class L). Carpets may not be fixed directly onto the floor of the hall.
Stand structures – walls
The stand must be fitted with wall elements on the sides that are adjacent to another stand or a technical space. If there is a technical service well in your stand, it must be surrounded with wall structures and access provided through a door or a curtain structure. Please note that each well is used to provide electricity, water and sewage connections to several stands. Unless otherwise agreed with the neighbouring stand, an exhibitor may not use the wall constructions set up by other exhibitors/the neighbouring stand.
Ceiling structures of the stand
Because of the automatic sprinkler system, stands may not have closed ceilings. The authorities will only approve latticework, grills and other open ceiling structures (permeability at least 50 %). Any fabrics used must be impregnated with a fire retardant (in flammability classification 1).
If any product requires a different kind of ceiling structure (for example tents and caravans), stand has to be provided with a fire extinguisher (size 6 kg). A plan including details of the structure and product must be submitted to the organiser 30 days prior to the exhibition. The organiser will negotiate the matter with fire authorities and inform the exhibitor in due course.
Hanging and attaching items on the walls and pillars in the hall
If you need to attach items on the walls and pillars in order to build or decorate your stand or present your product, you must agree on this with the organiser 30 days before the start of the event. The exhibitor is responsible for the costs and fixatives.
Suspension from ceiling
Suspensions from the ceiling are always carried out by a subcontractor authorised by the organiser. The subcontractor is responsible for the safety of the equipment in accordance with industrial safety legislation. Suspensions are possible only in certain locations in halls A, C, D and E. Suspensions are not possible in hall B.
The height of an extended suspension may be between 5 and 9 metres from ground. The price includes suspension equipment up to the determined height, where the exhibitor may fix their items. The exhibitor must order and pay for the suspension work from the organiser using a specific form. Detailed placing sketch and specifications must be included in the suspension plan. The information must be submitted to the organiser 30 days before the start of the event. The event organiser will approve the suspension plan, check whether suspension is possible in the desired location, and deliver the information and order to the subcontractor. The subcontractor will invoice the exhibitor directly.
Exceeding the structure height
The standard/minimum height of the exhibition structures is 250 cm. All wall and decoration solutions exceeding this height are subject to the organiser’s advance permission. Placing sktech must be submitted to the event organiser 30 days before the start of the event.
Structures exceeding the standard height must be placed at least one metre from the neighbouring stand. In case structures exceeding the standard height are placed closer than one metre from the neighbouring stand, permission must be obtained from the neighbouring exhibitor. Structures exceeding 250 cm are considered additional advertising space and invoiced after the fair.
Two-storey exhibition structures
Plans for two-storey structures, including strength calculations, must be submitted to the event organiser in three copies 30 days prior to the exhibition. The structure must be approved as a two-storey structure. When planning the stand, you should consider that two-storey structures must be placed at least two metres from the neighbouring stand.
In case the 2nd storey is intended for people, the storey must be outfitted on all sides with solid walls or railings, conforming to building regulations. The minimum height of the railing is one meter (1 m). The fee charged for the second storey area is 50 % of the standard fee per m2. The ground-level space covered by the upper floor must be equipped with a smoke detector and a 12 kg hand extinguisher.
Fascia, stand numbers and corridor markings
You can place a fascia on the front of your stand with your company name and/or logo. The event organiser has the right to attach the stand number and corridor marking, including a number, a letter or another symbol, to the fascia.
Weight restrictions
Hall A: 1,000 kg/m²
Hall B: 1,000 kg/m²
Hall C: 2,000 kg/m²
Hall D: 500 kg/m²
Hall E: 1,000 kg/m²
Electricity
Messusähkö Oy supplies power connections and electric installations within the exhibition area. If, however, the exhibitor connects his own equipment into the electrical network installed by Messusähkö Oy, he is obligated to use only equipment approved in Finland, and to comply with electrical safety regulations. Please note that the installation ordered by the exhibitor is confined to the stand and must not exceed the power ordered for the stand. For example, 1 kW power is enough for a computer terminal and 2–4 100W lamps.
If the exhibitor has e.g. valuable and/or delicate data appliances at the stand, he must see to their protection himself. Note that valuables should not be left unattended at any time.
Painting
If you intend to paint in the exhibition area, you must cover the floor and the surrounding area. Painting equipment must not be cleaned in the toilets and maintenance rooms. Exhibitors are responsible for the appropriate disposal of paint waste, empty containers and equipment.
Fire safety and other safety regulations
Fire safety
If you house a vehicle at your stand indoors outside fair opening hours, make sure that the main power switch is turned off or the battery cables disconnected. There may be fuel in the vehicle’s tank.
Open fire
The use of open fire is forbidden. Any devices in which the fire or flame burns outside the device, such as gas stoves, cookers, oil lamps, candles and other such items are considered open fires. A special permit can be granted if the demonstration in question is welding, gas cutting, cutting or other such method causing sparks. The application must be submitted to the organiser, complete with operation and safety structure plans 14 days prior to the fair. The permit will always be negotiated with fire and rescue authorities.
Working with fire
There is no permanent location for working with fire in the exhibition halls. A permit is required for all work with fire in the halls. The permit for working with fire is granted by the Technical Manager of Tampere Trade Fairs Ltd.
A personal license for working with fire is required from each person actually working with fire. As to working with fire, the safety regulations for Working with fire and Working with fire on roof are to be followed.
The technical and service rooms in the halls must not be used for storage.
